Manager, Clinical Research Data Systems & Analytics – Oncology

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The Clinical Research Data Systems Manager – Oncology Clinical Trials provides strategic leadership, technical expertise, and operational oversight for research systems, clinical trial data infrastructure, and electronic health record (EHR) integration supporting oncology clinical research.
This role is responsible for optimizing the lifecycle of research data across startup, activation, enrollment, treatment, follow-up, closeout, and reporting. The Manager ensures data integrity, accessibility, security, regulatory compliance, and operational visibility across systems including CTMS, EHR, sponsor platforms, and institutional reporting tools.
The position serves as the primary oncology leader for clinical research systems strategy, research data governance, OnCore optimization, EPIC research integration, and executive reporting analytics.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential duties.

This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at the company's discretion.

Primary Responsibilities

Research Systems Leadership

• Provide guidance, expertise, and technical support for research systems and EHR platforms supporting oncology clinical trials.

• Serve as operational lead for CTMS (OnCore preferred), EHR research workflows, and related research technology platforms.

• Partner with IT, informatics, finance, and operations teams to improve system functionality and user experience.

• Translate operational research needs into scalable systems solutions.

Oncology CTMS / OnCore Optimization

• Oversee oncology-specific CTMS workflows including study builds, calendars, subject tracking, milestone management, reporting, and financial interfaces.

• Improve visibility of startup timelines, enrollment metrics, staffing productivity, and study performance.

• Standardize use of CTMS across oncology disease teams.

• Support integration of trial management data with operational decision-making.

EPIC / EHR Research Integration

• Lead optimization of EHR workflows supporting research scheduling, charge segregation, patient identification, treatment documentation, and billing compliance.

• Collaborate on OnCore–EPIC integration initiatives.

• Improve workflows for research encounters, orders, treatment plans, and clinical documentation.

Research Data Governance

• Develop and implement policies for research data management aligned with institutional standards.

• Ensure secure storage, version control, access controls, and retention practices for research data.

• Maintain repositories, study records, and system data integrity.

• Ensure adherence to HIPAA, sponsor, IRB, FDA, and institutional requirements.

Reporting & Analytics

• Build dashboards and analytics for leadership on:

  • Trial activation timelines

  • Enrollment/accrual performance

  • Revenue cycle metrics

  • Study pipeline inventory

  • Staff productivity

  • Follow-up workload

  • Portfolio trends

• Deliver actionable data to support strategic decisions.

Audits / Quality Assurance

• Conduct audits to evaluate and improve research data management practices across oncology research operations.

• Identify system gaps causing compliance or operational risk.

• Support internal audits, sponsor audits, cooperative group reviews, and regulatory inspections.

Training & Change Management

• Train staff on CTMS, EHR research workflows, reporting tools, and data standards.

• Lead system adoption initiatives and continuous improvement efforts.

• Develop SOPs, user guides, and workflow documentation.

Minimum Qualifications

• Bachelor’s degree in Health Informatics, Information Systems, Data Science, Healthcare Administration, Clinical Research, or related field required.

• 6+ years experience in research data systems, CTMS administration, or healthcare systems management.

• 2+ years leadership or project management experience.

• Experience with EHR systems and clinical research workflows.

Preferred Qualifications

• Oncology clinical research experience strongly preferred.

• Direct OnCore experience highly preferred.

• Experience with EPIC research billing/workflows strongly preferred.

• Experience with dashboard tools (Power BI, Tableau, SQL, etc.).

• Knowledge of FDA, HIPAA, GCP, and research billing compliance.

Success Metrics (First 12 Months)

• Improved OnCore adoption/utilization

• Enhanced startup and accrual reporting visibility

• Successful advancement of OnCore–EPIC integration

• Reduced manual tracking spreadsheets

• Improved data quality and audit readiness

• Faster executive decision-making through dashboards

• Standardized oncology research system workflows

The above statements describe the general nature and level of work only. They are not an exhaustive list of all required responsibilities, duties, and skills. Other duties may be added, or this description amended at any time.

Remains knowledgeable on current federal, state and local laws, accreditation standards or regulatory agency requirements that apply to the assigned area of responsibility and ensures compliance with all such laws, regulations and standards.

This employer maintains and complies with its Compliance & Privacy Program and Standards of Conduct, including the immediate reporting of any known or suspected unethical or questionable behaviors or conduct; patient/employee safety, patient privacy, and/or other compliance-related concerns.

The employer is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

Physical and Environmental Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sedentary Work - Exerting up to 10 pounds of force occasionally (Occasionally: activity or condition exists up to 1/3 of the time) and/or a negligible amount of force frequently (Frequently: activity or condition exists from 1/3 to 2/3 of the time) to lift, carry, push, pull, or otherwise move objects. Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Normal routine involves no exposure to blood, body fluid or tissue, but exposure or potential for exposure may occur.

The incumbent works with patients who have known or suspected communicable diseases and may enter isolation rooms.  The incumbent has an occupational risk for exposure to all communicable diseases.

Because the incumbent works within a healthcare setting, there may be occupational risk for exposure to hazardous medications or hazardous waste within the environment through receipt, transport, storage, preparation, dispensing, administration, cleaning and/or disposal of contaminated waste. The risk level of exposure may increase depending on the essential job duties of the role.

Are you ready to make a difference? Apply Today!

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Please refer to the job description to determine whether the position you are interested in is remote or on-site.Individuals who reside in and will work from the following areas are not eligible for remote work position: Colorado, California, Hawaii, Illinois, Maryland, Massachusetts, Minnesota, New Jersey, New York, Vermont, Washington, and Washington D.C.

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Ochsner is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to any legally protected class, including protected veterans and individuals with disabilities.